SPEAK UP

If you would like to submit an anonymous or named report, click the "Submit Report" button at the top of our introduction page.

The reporting process includes 3 steps:

• First, you will be asked to read an informational text to protect your anonymity as well as answer a security question.
• On the next page, you will be asked for the main topic of your report.
• On the report page, you formulate your report in your own words and answer questions about the subject matter using a simple answer selection. This helps us to follow up your report even better. You have 5,000 characters available for the free text, which corresponds to a fully written DIN A4 page. You can also send a file of up to 5 MB to support your message. Remember that documents may contain information about the author. After submitting your report, you will receive a reference number as proof that you have sent this report.

You will receive detailed information on the possible topics of a report during the reporting process. In individual sub-steps, you will be asked to answer questions or describe a situation.

As long as you do not enter any data that allows conclusions to be drawn about your person, BKMS® Incident Reporting technically protects your anonymity.

If you wish, you will receive personal feedback on your report.

For this purpose, you can set up your own protected and - if desired - anonymous mailbox after submitting your report. You will receive feedback from us via this mailbox, answer questions and be informed about the progress of your report.

If you already have a protected mailbox, you can access it directly by clicking the "Login" button. Here, too, you must first confirm the security query.

The overriding principle of the BKMS® procedure used here is the protection of the whistle-blower. The functionality of the anonymity protection is certified and can be checked by you at any time.

When setting up your protected mailbox, you choose the pseudonym/username and password yourself. Your message is kept anonymous by encryption and other special security routines. You will not be asked for personal information at any point in the reporting process. Do not enter any data that could be used to identify you. Please do not use a PC provided by your employer for reporting.

Via the protected mailbox, you will receive feedback on what will happen to your report, or you can ask questions if details are still unclear - you will remain anonymous during the dialog.

Your tip is decisive, not the tipster.

Privacy policy

We take the issue of data protection and confidentiality very seriously and follow the applicable national data protection regulations. Please read this privacy notice carefully before submitting a report.

Purpose of the whistleblowing system

The purpose of the whistleblower system (BKMS® System) is to receive and process tips about doping violations or criminal behavior in a secure and confidential manner.

Responsible body and data security

The body responsible for data protection of the whistleblower system is NAD GermanyA. The whistle-blower system is operated by a company specializing in this area, Business Keeper AG, Bayreuther Str. 35, 10789 Berlin in Germany, on behalf of NADA Germany. Personal data and information entered into the whistleblower system are stored in a database operated by Business Keeper AG in a high-security data center. Only NADA Germany is allowed to view the data. Business Keeper AG and other third parties have no access to the data. This is guaranteed in the certified procedure by comprehensive technical and organizational measures. All data is encrypted and stored with multi-level password protection, so that access is limited to a very narrow circle of explicitly authorized persons at NADA Germany.

Type of personal data collected

Use of the whistleblower system is on a voluntary basis. If you wish to submit a report via the whistle-blower system, we collect the following personal data and information: - your name, if you disclose your identity, and - if applicable, names of persons and other personal data of the persons you name in the report.

Confidential treatment of tips

Incoming tips are received by a narrow circle of explicitly authorized and specially trained employees of NADA Germany's Legal/Intelligence & Investigations department and are always treated confidentially. The employees of the Legal Department/Intelligence & Investigations examine the facts of the case and, if necessary, carry out further case-related clarification of the facts. 

In the course of processing a report or in the course of an investigation, it may be necessary to pass on information to other NADA Germany employees or state investigative agencies for the prosecution of criminal acts. Any person who gains access to the data is obligated to maintain confidentiality.

Retention period of personal data

Personal data will be retained for as long as required for clarification and final assessment. After the conclusion of the whistleblowing process, this data is deleted in accordance with legal requirements.

Use of the whistleblower portal

Communication between your computer and the whistleblower system takes place via an encrypted connection (SSL). The IP address of your computer is not stored during the use of the whistleblower portal. To maintain the connection between your computer and the BKMS® system, a cookie is stored on your computer that only contains the session ID (so-called zero cookie). The cookie is only valid until the end of your session and becomes invalid when you close the browser. You have the option of setting up a protected mailbox in the whistleblower system with a pseudonym / user name and password of your own choice. In this way, you can send reports to the responsible NADA Germany employee by name or anonymously and securely. In this system, the data is stored exclusively in the whistleblower system and is therefore particularly secure; it is not an ordinary e-mail communication.

Notes on sending attachments

When submitting a report or sending a supplement, you have the option of sending attachments to the responsible NADA Germany employee. If you want to submit a report anonymously, please note the following security advice: Files may contain hidden personal data that could endanger your anonymity. Remove this data before sending. If you cannot remove this data or are unsure, copy the text of your attachment to your report text or send the printed document anonymously to the address listed in the footer using the reference number you receive at the end of the reporting process.